With the average time spent in meetings per week is 3 hours and 30% of workers reporting that they spend over 5 hours per week in meetings, there is no room for manual note-taking or rewatching recordings to create detailed recaps for teams and clients. AI tools for recording and summarizing meetings can automatically record, transcribe, and analyze your meetings, ensuring that every detail is captured and easily accessible with meeting notes automation.
Whether you’re looking for real-time transcription, powerful editing features, or seamless integration with your other tools, we’ve gathered 10 best AI tools for meetings that your business can choose from. If you need a detailed consultation, please fill out the form and our team will reach out to you.
Why automating the recording and transcribing of meetings is important in business
Recent research suggests that most employees wander off during unproductive meetings.
To put it simply, many meetings are not as effective as they could be. Distractions and multitasking result in missing important details, which leads to a lack of insights for tasks and increased costs for the company.
By automating the recording and transcribing process, businesses can address these challenges. With AI tools for recording meetings capturing every word spoken, companies will no longer depend on manual note-taking. Even if employees are distracted, these tools will provide a real-time transcription that can be reviewed later.
Why You Should Use AI Tools for More Productive Zoom Meetings
If you don’t want your meetings to turn into time-consuming cycles of note-taking and forgotten action items, let’s delve deeper into how you can transform your meetings to drive decisions, align teams, and move projects forward by implementing AI tools for recording and transcribing meetings. Here’s how:
1. Less guesswork, more productivity
Ever left a meeting thinking you had clarity, only to realize later that no one remembers the exact next steps? You can easily address this by using Zoom transcription tools. With no need to take notes manually, your teams will engage fully in the discussion and decision-making.
2. Automated meetings summary
Most AI tools provide automatic summarization, reducing workload for your teams. AI tools don’t just transcribe. They generate concise, structured summaries with key takeaways, making it easy to share updates with those who couldn’t attend the call.
3. Enhanced collaboration and accessibility
Sharing transcripts and recordings if someone cannot attend the call can ensure that all team members stay on the same page. Translated transcripts and captions can also make meetings accessible for global teams.
4. Seamless integration for streamlined workflow
Many AI transcription tools integrate directly with platforms like Zoom, Microsoft Teams, Slack, and project management tools, allowing your teams to create detailed tasks after meetings without extra manual work.
5. Cost efficiency
You may consider investing in AI tools an added expense, but the time saved and the reduction in errors and miscommunications often result in significant cost savings for your company.
Top AI tools for recording and transcribing meetings
Whether you’re managing remote teams or conducting online interviews, AI tools for business communication can capture every detail, automate your workflow, and provide actionable insights from your conversations. We’ve prepared a detailed breakdown of 10 most popular tools, including real customer ratings, so you can make an informed choice.
Fireflies.ai
Fireflies.ai is an AI notetaker for meetings that allows you to transcribe, summarize, search, and analyze all your team conversations. It integrates with communication platforms like Zoom, Microsoft Teams, Google Meet, as well as with your CRM, project management tools, ATS, Slack and more.
Fireflies provides comprehensive AI summaries with detailed notes and action items after every meeting, auto-joins Zoom, Google Meet, and Teams, and supports audio uploads and Chrome extension recording. You can use their smart search to find themes and topics such as action items, dates, times, metrics, questions, sentiment and more.
Fireflies.ai Pros:
- 95% accuracy;
- supports 100+ languages and automatically switches languages in meetings;
- user-friendly, searchable transcript interface that enhances meeting productivity;
- ability to annotate and tag key discussion points for future reference;
- joins meetings and sends meeting recaps automatically.
Fireflies.ai Cons:
- transcription quality may suffer in noisy environments and needs proofreading;
- some users express concerns regarding data privacy, particularly for sensitive discussions.
Pricing: free plan for individuals with 800 mins of storage/seat and limited AI summaries; Basic plan from $10 per user/month.
Client Ratings: 4.3/5 on Capterra.
Rev.com.
Rev is an audio-to-text conversion platform for recording, transcribing, and analyzing speech. Businesses that need to turn hours of interviews into actionable insights, key quotes, and summaries in seconds with enterprise-grade security should consider integrating their speech-to-text technology.
Rev’s VoiceHub platform captures and transcribes speech from any source using voice recognition software. It supports both human and AI-powered transcription: human transcription ensures high accuracy, while AI transcription offers a faster and cheaper option.
Rev’s Pros:
- human transcription with 99% accuracy and human captions for video content;
- AI captions available in 37 languages;
- subtitles available in 17 languages.
Rev’s Cons:
- human captions available only in English or Spanish;
- AI-generated transcripts may require significant editing due to inconsistent accuracy.
Pricing:
- free plan includes 45 AI transcription per month;
- basic plan starts from $9.99 per user/month;
- human transcription $1.99 per audio minute;
- AI transcription $0.25 per audio minute.
Client Ratings: 4.7/5 based on G2 reviews.
Otter.ai
Otter.ai is an AI-powered transcription and natural language processing service that converts spoken language into written text, facilitating note-taking and meeting documentation. As one of the fireflies.ai alternatives, it offers real-time transcription with speaker identification and keyword search to capture and organize meetings, lectures, interviews, and conversations.
Otter can generate a 30-second summary for a 1-hour meeting to keep everyone informed. Also, it provides live transcription during meetings and lectures, and has a multi-speaker recognition feature, meaning that the platform can distinguish between different speakers.
Otter Pros:
- transcribes uploaded video and audio files;
- teams can use Otter AI Chat to ask questions about meetings and generate content like emails and status updates;
Otter Cons:
- supports only English language;
- technical language transcripts are not always accurate.
Pricing: Free plan with up to 300 minutes/month; Pro plan from $16.99 per user, per month and offers 1200 minutes/month.
Client Ratings: 4.3/5 based on G2 reviews.
Sonix.ai
Sonix.ai is another tool for AI-powered transcription that can transcribe both audio and visual content into text. Sonix provides automated transcription in 53+ languages. Unlike other tools, it provides an automated translation feature and translates transcripts in minutes in 54 languages. Their AI analysis allows you to generate summaries, automatically create chapter titles, perform thematic analysis, topic detection, entity detection, and more.
Sonix Pros:
- provides automated subtitles feature;
- the Sonix media player allows you to share video clips in seconds or publish full transcripts with subtitles;
- supports 50+ languages for both transcription and translation.
- supports different audio and video formats and integrates with Adobe Audition, Final Cut Pro, and Hindenburg.
Sonix Cons:
- provides only 30 minutes of free transcription;
- some users find the combination of subscription fees and per-hour transcription costs confusing.
Pricing: free 30 minutes of transcription; Sonix has a pay-as-you-go plan at $10 per hour of transcription; the Premium plan is available at $22 per month, plus $5 per hour of transcription.
Client Ratings: 4.9/5 based on reviews at Software Advice.
tl;dv
tl;dv is an AI-driven meeting assistant that means Too Long; Didn’t View and keeps your meeting transcripts detailed and concise. It is designed for teams who want to extract key meeting insights without having to sift through hours of recordings. This tool provides summaries instantly after every meeting with an AI notetaker. With its AI-powered search, you can search for specific terms or keywords across past meetings for quick access to important discussions. To simplify your teams’ workflow, it automatically updates individual fields on your CRM with the relevant information from your call right after the meeting. Using AI reports, you can just ask any question about the meeting and receive an answer in a few seconds.
tl;dv Pros:
- integrates with 6000+ tools;
- records and transcribes in 30+ languages;
- tl;dv doesn’t set a limit on the number of files you can upload;
- free plan with unlimited meeting recordings.
tl;dv Cons:
- the business plan can be costly;
- AI summaries can sometimes miss context in complex discussions.
Pricing: free plan (no credit card required) with unlimited meetings and 5 uploads; Pro from $29 per seat/monthly.
Client Ratings: 4.7/5 based on G2 reviews.
Fathom
Fathom records, transcribes, highlights, and summarizes your meetings, allowing you to focus on the conversation. With Fathom, users don’t have to manually enter data to their CRM, as it automatically syncs meeting summaries and tasks to your CRM. Also, it allows users to share clips instead of text from specific parts of your meetings. Users can mark important moments during meetings and share specific clips with team members later. One of their key features is the Ask Fathom Feature. Their AI assistant allows users to interact with call recordings, ask questions, and generate follow-up content for productive collaboration between teams.
Fathom Pros:
- summaries are ready in <30 sec after the meeting;
- supports 28 languages;
Fathom Cons:
- does not support transcription of pre-recorded audio or video files;
Pricing: free plan with unlimited recordings; Premium from $19 per user/month.
Client ratings: 5/5 based on G2 reviews.
Notta
Notta is an AI-powered transcription tool that converts audio and video recordings into text. Utilizing Automatic Speech Recognition (ASR) technology, it offers real-time transcription for live meetings and supports 58 languages. You can use it to automatically convert your meetings, interviews, or recordings into searchable text. One of their newest features provides real-time transcription and translation for bilingual meetings. It supports both live speech and pre-recorded audio, generating a text transcript quickly. On average, it takes 5 minutes to transcribe an hour-long recording.
Notta Pros:
- saves 50% of time according to their customers;
- support 58 languages and bilingual meetings;
- integrates with Notion and supports various formats like TXT, Word Doc, PDF, and SRT,
Notta Cons:
- may misspell words or misinterpret phrases;
- limited free version.
Pricing: individual free plan includes 120 transcription minutes per month; Pro plan from $14.99 per seat/month.
Client Ratings: 4.5/5 based on G2 reviews.
Descript
Descript is an audio and video editing platform that transforms the traditional editing process by allowing users to edit media as easily as text. By generating accurate transcriptions of audio and video files, Descript enables users to make edits directly within the text, streamlining the editing workflow. This platform is perfect for podcasters, video creators, and content producers seeking an intuitive and efficient editing experience.
Descript's AI editorial assistant helps reduce manual work, such as translating content or removing filler words, saving creators hours so they can focus on generating creative ideas. Descript’s AI can even make eye contact to help creators simulate real-life situations and practice public speaking.
Descript Pros:
- AI can remove noise, eliminating the need for expensive equipment;
- a single tool for recording, editing, and publishing;
- supports 23 languages.
Descript Cons:
- no mobile app for editing podcasts or videos on the go;
- transcribe feature sometimes makes mistakes while identifying names and accents;
- the text-based editor sometimes deletes too much of a word or cuts it off in the middle of the word.
Pricing: free plan available; Hobbyist plan from $24 per person/month.
Client Ratings: 4.6/5 based on G2 reviews.
Happy Scribe
Happy Scribe is an online platform that leverages advanced AI to provide transcription and subtitling services in over 120 languages and accents. The platform offers both automated and human transcription options, allowing users to choose between speed and precision based on their specific needs. Users can add specific terminology or slang to a glossary to cut review time. There are no limits on file size or length for uploads, and it can automatically translate your transcription and subtitles. Other features include APIs and integration with Zapier, YouTube, and more.
Happy Scribe Pros:
- easy to import from other platforms;
- style guide to choose formatting, grammar corrections, and speaker identification;
- human-made transcription services available.
Happy Scribe Cons:
- 85% automated transcription accuracy may require additional proofreading.
Pricing: free plan available; Basic plan from $17 per month.
Client Ratings: 4.8/5 based on G2 reviews.
Trint
Trint is an AI-powered transcription platform that converts audio and video files into editable, searchable text. Its automated transcription software converts video, audio, and speech to text in more than 40 languages with up to 99% accuracy. Users can both upload files or capture content in real-time. It’s built to streamline collaboration between teams, so they can work together with highlight and comment tools. Trint is ISO 27001 certified and has data servers in both the US and EU.
Trint Pros:
- supports 40+ languages for both transcriptions and translations;
- has a mobile AI app for live transcription on the go.
Trint Cons:
- does not provide human transcription service;
- expensive subscription.
Pricing: 7 days access during free trial; Starter plan from $80 per seat/month.
Client ratings: 4.4/5 based on G2 reviews.
AI tools comparison table
Summary
At the end of the day, AI meeting tools don’t just save time; they make meetings more productive, ensuring that discussions lead to real action instead of getting lost in the noise.
Whether you are looking for collaboration software with Fireflies.ai, the high accuracy and enterprise solutions of Rev.com, or the real-time convenience of Otter.ai, there’s an option tailored to your specific requirements. Other tools like Sonix.ai, tl;dv, Fathom, Notta, Descript, Happy Scribe, and Trint each bring unique strengths, from advanced translation and editing features to seamless CRM integration and efficient meeting summarization.
DATAFOREST, as your tech vendor, can guide you through the whole process, from identifying the right tool for your organization to integrating it with your current workflow. If you need a consultation, feel free to set up a call with our team.
FAQ
What API integrations support AI tools for summarizing meetings?
Many of these tools are designed to work seamlessly with your existing workflow. For example, Fireflies.ai integrates with major communication platforms like Zoom, Microsoft Teams, and Google Meet as well as CRMs, project management tools, and Slack. Similarly, tl;dv connects with over 6,000 tools, and Happy Scribe supports integrations via Zapier, YouTube, and more.
Do these services have built-in analytics and the ability to automatically summarize meetings?
Yes. Most of the tools highlighted offer built-in meeting analytics and automated summarization features.
Can AI be used to transcribe offline audio files?
It depends on the tool. Fireflies.ai, Sonix.ai, and Notta support uploading pre-recorded audio or video files for transcription. However, certain tools like Fathom are designed primarily for live meeting capture and do not support offline file transcription.
How secure are AI tools for handling confidential meetings?
Security is a top priority for most of these services. For instance, Rev.com and Trint emphasize enterprise-grade security measures (Trint is ISO 27001 certified) and offer robust admin controls.
Which AI tool should you choose for your business?
The best tool depends on your business needs, budget, company size, and other factors. Our comparison table covers key aspects of each tool and can help you narrow down your research.
What is the best AI tool to choose for a large company?
Each of these tools provides subscriptions for enterprises. Tools like Rev.com with its human transcription option and strong security or Trint with its collaborative features are well-suited for large companies as they are designed to handle high volumes of meetings without disrupting your workflow.
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